A general roster copy and a configured integration export serve different purposes. Choose the option that fits your task, using a roster where you have access to export or print.
Check the location, period and export type before using the result, particularly when sending it to another system. Downloaded and printed copies are snapshots; return to RosterLab to see later changes.
Export a general roster copy
1. In My Roster, open the intended location and roster period.
Whole-screen navigation: My Roster: confirm intended period before export. The surrounding app navigation identifies where to start.
2. Check the displayed assignments and the colours you want in the output.
3. Open the roster's three-dot Export menu and select Excel.
4. Open the downloaded file and check its dates, employee names, allocations and formatting before distributing it.
Screenshot of the roster's three-dot menu showing Excel, Export (UKG), Print (A4) and Print (A3).
Do not assume a general Excel export has the field mapping required by a payroll or workforce-management integration. Confirm the required format with the receiving system's owner.
Print the roster
A roster keyword filter does not necessarily limit the printed output. In the current desktop print workflow, filtering to one employee still produced the full roster. Check every preview page and its employee names before printing, saving or sharing.
1. In My Roster, open the intended location and period, then open the three-dot Export menu.
2. Select Print (A4) or Print (A3), and use landscape orientation in the print settings.
3. Review the print preview for missing columns, clipped dates and readable text.
4. If the colour coding is absent, enable background graphics in the print settings.
5. Print or save the intended pages only after checking the preview.
The exported colours reflect those configured in the app. If colour carries meaning, check that the output preserves it and remains understandable to the recipient.
Use a configured UKG export
Where enabled for your roster, Export (UKG) creates a published-shifts report for the selected period and applicable scope. Confirm the roster is published and that you have selected the intended location or sub-roster before using this export.
The report contains employee information and shift-time values. Employee external IDs populate EmpNo. Check external employee identifiers and sample dates against the destination system's requirements before import. The presence of the export button does not establish that every mapping needed by your organisation has been completed.
Check on-call information
On-call rows in the published-shifts report depend on on-call tracking being enabled and on actual on-call allocations being present. Do not assume a normal working shift row contains all standby information.
On-call allocations are listed in separate rows when configured and present. The ONCALL Workrule Code column remains blank; its heading does not mean a workrule code has been populated. Check the file and the agreed integration mapping rather than deriving payroll instructions from the heading alone.
If an export is unavailable or incomplete
If Export (UKG) is absent, ask your administrator or RosterLab contact to check availability. For missing on-call information, check the export path, configuration and source allocations. Export again after roster changes; editing a downloaded file does not update RosterLab.